Employee Onboarding Software
Simplify your onboarding process with HIRE’s built-in tools that automate all your tasks and paperwork.
Watch 'Onboarding New Employees'
How onboarding works for hiring managers
How onboarding works for new hires
Fill out I-9, W-4, state tax and tax credit forms online. Automated new employee forms and workflows simplify paperwork for everyone.
Break down complicated onboarding tasks and paperwork with guided, step-by-step instructions for new hires and hiring managers.
Online document storage
Auto-store new employee forms and onboarding docs to a secure online library and find any of them quickly, anytime you need.
Complete the entire onboarding process online, before day one. Our web-based tools ensure companywide compliance and convenience.
Create instant employee records. ATS records auto-convert to employee WorkFiles, so data is consistent and there’s no double-keying.
Sign new employee forms electronically with e-Signature features, for a more organized, convenient and compliant onboarding process.
Step-by-step instructions, task checklists, instant alerts and tons more simplify and standardize onboarding compliance.
Watch the "Staying Compliant with I-9 and E-Verify" demo video
Learn about more human resource management features
I-9 and E-Verify
Verify employees easily, instantly and all online. Built-in I-9 and E-Verify tools automate forms and processes for employees and managers.
Create, manage and track completely customizable task checklists for new hires, managers, and HR admins, companywide and by location.
Send required tax credit forms off automatically. Onboarding software collects and sends 8850 info from hires, so you can collect $1,000s.
Roles and rights
Control permissions for and from your onboarding software. Assign companywide defaults by role, or customize by location and employee.
Pay rates and ranges
Set pay rates and ranges by role, then keep managers in check when entering-in rates and payroll codes, with automatic compliance controls.
Re-hires and transfers
Bring team members — and their WorkFile — back on board quickly, with special onboarding workflows that recognize re-hires and transfers.
Company and HR forms
Upload and update unlimited new employee forms and policies to a secure online library that ensures everyone’s always using the right docs.
Share important onboarding data to and from your HRIS, payroll and other systems to avoid double-keying and ensure data consistency.
Run real-time reports that analyze onboarding metrics — like hire date, status and overdue tasks — companywide or by specific filters.
Proven onboarding results
Send new hires a welcome email with a link to start onboarding online. Use our pre-loaded template or tweak it to sound more like your brand.
Auto-translate onboarding workflows and new employee forms into Spanish. Our onboarding software offers bilingual convenience and Customer Support.
Alerts and notifications
Send and receive real-time alerts and notifications to keep new hires, hiring managers and HR admins are on top of onboarding to-dos.
Upload unlimited docs like HR policies and employee handbooks to our online system, so everyone always and only has the right versions.
Post messages to a Facebook-like Newsfeed to give new hires a warm welcome and keep managers focused on corporate goals and initiatives.
Get new features and compliance updates automatically. Our onboarding software keeps up with changing forms and reqs, so you don’t have to.
Onboarding tools for productivity
Filters and search
Find exactly who and what you need with powerful filtering and search features that look across your entire onboarding software system.
Complete new employee forms faster while increasing data accuracy. Onboarding software pulls in application data and fills it in for you.
See all new and important activity, action items and reports at-a-glance from a real-time employee onboarding admin dashboard.
Manage multiple people and tasks at once with bulk action features that help hiring managers and HR admins get their jobs done faster.
Select actions via drop-down menus — in WorkFile records, QuickView profiles, I-9 dashboards and more — for a faster onboarding process.
Icons and color coding
See tasks and new hires that your need attention. Onboarding icons and color-coding highlight overdue I-9s, upcoming to-dos and more.
More proven onboarding results
Hiring-related resources from the PeopleMatter Institute
What You Get In PeopleMatter HIRE™
Mobile job application
Get more applicants and more productivity from managers with a completely configurable—and conveniently mobile—online job application.
Applicant tracking system
Hire the best candidates faster, without wasting time and money on everyone else, with powerful, configurable software.
Ensure 100% compliance across all of your locations with easy, automated I-9 and E-Verify tools for hiring managers and new hires.
Post openings everywhere from CareerBuilder to Monster to Indeed instantly, thanks to our seamless job board integration.
Automate paperwork and worries. Important docs and edits automatically store to a secure online library for better compliance.
Find exactly who you need with powerful filtering and search features that let you sort by name, status, screening result and more.
Access important applicant paperwork and info from a single record that auto-stores, compiles and organizes across all locations.
Share applicants and their WorkFile™ records with other managers, departments and locations, so you never miss out on great hires.
Alerts and notifications
Send and receive real-time alerts and notifications on everything from new applications received to overdue tasks.
Customize HIRE with settings that let you add application questions, create special workflows, brand with your logo and colors, and more.
Keep applicants, new hires and managers in the loop, in real time, through the whole hiring process via text, email, mobile app and more.
Sign and store documents electronically for fast completion and access. e-Signatures keep your hiring and HR forms organized and compliant.
Keep new hires and hiring managers on top of to-dos and deadlines with task checklists for hiring and onboarding.
Verify new hires instantly. Our hiring software fully integrates the federal E-Verify system for 100% compliance and easy case tracking.
Run drug tests on all new hires or just for specific roles, with smart, configurable screening tools for employees and managers.
Send automatic emails using our standard, pre-loaded templates in HIRE, or create your own and share them companywide.
View a snapshot of all of new and important hiring-related activity, action items and reports from from an easy-to-use HIRE dashboard.